GENERAL DATA PROTECTION REGULATION (GDPR) – PRIVACY NOTICE

Background

Lorraine Hobbs/Bridge Pilates understands that your privacy is important to you and that you care about how your personal data is used.

I respect and value the privacy of all of my clients and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

1.

Information About Us

Lorraine Hobbs/Bridge Pilates

Data Protection Officer: Lorraine Hobbs

2.

What Does This Notice Cover?

This Privacy Information explains how I use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

3.

What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers. The personal data that we use is set out in Part 5, below.

4.

What Are My Rights?

Under the GDPR, you have the following rights, which we will always work to uphold:

a) The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.

b) The right to access the personal data we hold about you. Part 10 will tell you how to do this.

c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.

d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.

e) The right to restrict (i.e. prevent) the processing of your personal data.

f) The right to object to us using your personal data for a particular purpose or purposes.

g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent. You can ask us for a copy of that personal data to re-use with another service or business in many cases.

h) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

5.

What Personal Data Do You Collect?

We may collect some or all of the following personal data:

  • Name
  • Date of birth
  • Address
  • Email address
  • Telephone number
  • Emergency Contact details
  • Medical Information
  • Other relevant information

6.

How Do You Use My Personal Data?

Under the GDPR, we must always have a lawful basis for using personal data. This basis is that by signing the Health Questionnaire form you the data subject or your Parent/Carer/Guardian/Next of Kin on your behalf have consented to our use of your personal data for the following purposes:

  • Communicating with you. This may include providing you with information on the organisations activities either by post, email or verbally. Also responding to messages or calls from you.
  • It may be necessary to share your personal data with professional organisations, for example the NHS or emergency services. This will be limited and only when needed to do so in the best interests of you, the data subject.

7.

How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods,

  • while ever you the data subject remains a client of Lorraine Hobbs/Bridge Pilates

8.

How and Where Do You Store or Transfer My Personal Data?

We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

  • Data is kept on an encrypted password protected secure removable usb flash drive and a hard copy file with limited access

9.

Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purposes, subject to one important exception.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are or I (the Data Controller) am involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

10.

How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible. The form is available from the Data Protection Officer.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 21 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of the progress

11.

How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the Contact Form

12.

Complaining to the Data Protection Regulator

You have the right to complain to the Information Commissioners Office (ICO) if you have any concerns about the way we have stored or used your personal information.

You can do this by calling their Helpline on 0303 123 113

or by visiting the ICO’s website at: https://ico.org.uk

Changes to this Privacy Notice/Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our organisation in a way that affects personal data protection.

Any changes will be made available by the Data Protection Officer when necessary.

Last updated: 15 July 2020